Chester Baptist Association

Constitution

 

The following is the constitution with the updates recommended by the Constitution Committee and adopted at the Annual Session on October 17, 2016.

 

ARTICLE I – NAME

This Association shall be known as the Chester Baptist Association.

 

ARTICLE II – PURPOSE

The purpose of this Association shall be a union of effort and means to spread the Gospel; the promotion of fraternal fellowship among the members of the churches comprising the body; and such help in a way of counsel and otherwise as individual churches may seek and the Association may be able to give.

ARTICLE III – MEMBERSHIP

            SECTION 1: Membership of the body shall be confined to churches which conform to the New Testament doctrines of faith and practice; shall cooperate with and support the agencies of the Association, the State, and the Southern Baptist Convention.

            SECTION 2:  Churches applying for admission shall submit a written report to the Executive Committee at least ninety (90) days before the annual meeting of the Association. The Moderator shall appoint a committee to investigate the petitioning church, which will report back to the Executive Committee. The Executive Committee shall present its recommendation to the Annual Session of the association whether to accept or reject the petition.

            SECTION 3: Each church with less than fifty (50) members, and those with more than fifty (50) members shall be entitled to send her pastor and three (3) messengers, and one additional messenger for each fifty (50) members thereafter, but not to exceed fifteen (15) messengers.

            SECTION 4: Each church shall furnish the Clerk of the association an annual report upon the form furnished by the denomination. The report shall cover a period of one (1) year. Each church shall be expected to support the work of the association and denomination prayerfully and financially.

ARTICLE IV – OFFICERS AND DUTIES

The Officers of the Association shall be: Moderator, Vice Moderator, Administrative Assistant, Treasurer, and Director of Missions.

1.      The Moderator shall do the duties of and enjoy the privileges usually pertaining to similar offices in deliberative assemblies, overseeing and enforcing the rules of decorum adopted by the body. He shall be elected annually and be eligible to serve two consecutive years.

2.      The Vice moderator shall serve in the absence of the Moderator and in any other capacities as the moderator may desire. He shall be elected annually and be eligible to serve two consecutive years.

3.      The Administrative Assistant/Treasurer/Clerk duties are outlined in the job description adopted by the Personnel Committee and approved by the Executive Committee.

4.      The Director of Missions shall be an advisory member of all committees and ministries of the Association, and his duties are outlined in the job description adopted by the Personnel Committee and approved by the Executive Committee.

5.      All Associational Officers shall begin their duties at the close of the Annual Session and shall continue in office until the close of the next Annual Session.

6.      A person serving as a chairperson of a committee shall chair only one committee at a time.

 

ARTICLE V – EXECUTIVE COMMITTEE AND DUTIES

1.      The Association shall have an Executive Committee composed of all officers and ministry leaders, pastors of churches in the association, and one member of each church in the association, and an alternate member to serve in the absence of the regular member. (These to be elected by the church he or she represents and their names sent to the Annual Meeting of the Association).

2.      The Executive Committee shall meet quarterly and make a report of its work to the Annual Associational Meeting.

3.      The Associational Moderator shall be chairman of the Executive Committee.

4.      The Executive Committee shall have oversight of the Director of Missions responsibilities; for he shall be directly responsible to the Chester Baptist Association.

5.      The Executive Committee shall operate in fraternal cooperation with agencies and plans of South Carolina and the Southern Baptist Convention and shall take an oversight of all Associational interests during the interim of the body.

6.      The Executive Committee shall empower the proposed Program Directors, Committee Chairpersons, and Youth Activities Coordinator to plan its work for the coming year, beginning at the end of the Annual Session.

ARTICLE VI- MINISTRIES

 

The Ministries of the Association shall be: Sunday School, Discipleship, Men’s Ministry, Woman’s Missionary Union, Church Music, and Youth. Each ministry shall offer its service and assistance to any church desiring it. The directors and leaders of each ministry shall take office at the close of the Annual Session and shall continue in office until the close of the next Annual Session.

 

ARTICLE VII – COMMITTEES AND DUTIES

SECTION 1:   GENERAL:  The Moderator and Director of Missions shall be ex officio members of all committees.

SECTION 2:   NOMINATING: It shall be composed of nine (9) members. They shall serve for a period of three (3) years on a rotating basis. They shall be appointed by the Moderator at the Annual Meeting of the Association. The Moderator shall designate a chairperson. The duty of this committee shall be to nominate a slate of officers for the association: Moderator, Vice Moderator, Assistant Treasurer, Ministry Directors, and Leaders, all committees and members, and to designate the chairperson of each committee. This committee shall complete its report and present it to the July Executive Committee for approval. It shall nominate members to fill vacancies during the year, and shall submit them to the Associational Executive Committee for approval. The Nominating Committee has the authority to add or delete standing committees with the approval of the Executive Committee. The addition or deletion of a standing committee will automatically be reflected in the constitution and bylaws.

SECTION 3:   CONSTITUTION: It shall be composed of three (3) members to serve a period of three (3) years on a rotating basis. It shall be the duty of this committee to interpret the constitution to the Association, and to make recommendations and amendments that better facilitate the work of the Association.

SECTION 4:   PROGRAM: It shall be composed of the Moderator, Vice Moderator, Administrative Assistant, Church Music Director, and the Director of Missions. The Moderator shall serve as chairman. Its duty shall be to plan the program and order of business for the Annual Associational Meeting.

SECTION 5:   FINANCE: It shall be composed of six (6) members to serve for a period of three (3) years on a rotating basis. It shall prepare and present a budget, approved by the Executive Committee, to the Annual Associational Meeting. It shall have all financial books audited annually. It shall inform the churches of the financial needs of the Association. The Administrative Assistant shall be a member of the Finance Committee on a non-rotating basis.

SECTION 6:   EVANGELISM: It shall be composed of three (3) members to serve for a period of three (3) years on a rotating basis. The purpose of this committee is to aid in the promotion of evangelism in every area of work in the Association.

SECTION 7:   PLACE AND PREACHER:  It shall be composed of three (3) members to serve for a period of three (3) years on a rotating basis. Its duty shall be to recommend to the Annual Meeting of the Association the place, day, time, and speakers for the next annual meeting.

SECTION 8:   RESOLUTIONS: It shall be composed of three (3) members to serve for a period of three (3) years on a rotating basis. Its duty shall be to offer appropriate resolutions, and shall study any proposals referred to it during the Annual Meeting.

SECTION 9:   HISTORICAL: It shall be composed of a historian to serve until such time that he/she needs to be replaced. His/her duty shall be the responsibility of gathering and preserving historical records of the Association and any other duties that require the attention of him/her.

SECTION 10: YOUTH ACTIVITIES COMMITTEE: This committee shall consist of the Associational Youth Director and two (2) committee members. The Director and committee members shall be elected annually. Its duties shall be to plan and coordinate associational youth activities.

SECTION 11: PERSONNEL: It shall be composed of six (6) members to serve for a period of three (3) years on a rotating basis. Their duty shall be:

1.      Recommending personnel to be employed by the Association, specifically the Director of Missions and Administrative Assistant.

2.      Recommending policy and job descriptions related to their employment.

3.      Recommending salary and fringe benefits for Associational employees to the Finance Committee of the Association.

4.      Relating to the needs of employees and giving guidance in their performance.

SECTION 12: TRUSTEES:  Trustees shall be composed of three (3) members to serve for a period of three (3) years on a rotating basis. Their duties: The trustees shall be the legal representatives of the Association in all matters relating to law, sign all legal documents as directed by the Association or the Executive Committee between sessions of the Association. They shall have power under the instruction of the Association or Executive Committee to hold, buy, sell, and convey property, both real and personal, and to sign all papers necessary for the conveyance. The trustees shall also serve as officers of the corporation, ie President, Vice President, and Secretary/ Treasurer.

SECTION 13: BUILDING AND GROUNDS COMMITTEE:    The Buildings and Grounds Committee shall be composed of three (3) members to serve for a period of three (3) years on a rotating basis. Their duties:  The Building and Grounds Committee shall inspect and evaluate the condition of Associational buildings and property at least twice annually. They shall be authorized to spend up to $500 from the property maintenance and improvement budget without the approval of the Executive Committee. In the event that the expenditures shall exceed $500 the Building and Grounds Committee shall present the need to the Executive Committee for approval. Should an emergency arise that would exceed the $500, the B & G Committee shall contact the Director of Missions and the Moderator for their approval. It shall also be the responsibility of this committee to ensure that the grass on the Associational Property is properly cut and maintained.

SECTION 14: Upon dissolution of Chester Baptist Association, Inc., all property shall be equally divided among those churches holding membership in said corporation.

SECTION 15: All committee members shall take office at the close of the next Annual Session, or until their term expires.

SECTION 16: AD HOCK COMMITTEES:  The Director of Missions and Moderator may appoint an ad hock committee to address other ministry needs. The Association will be notified of the new ad hock committee by e-mail and posts to the website. The ad hock committee will then be approved by the Executive Committee at any regularly scheduled Executive Committee Meeting. The ad hock committee will be dissolved upon the completion of the committee’s task.

 

ARTICLE VIII – AMENDMENTS

 

This Constitution and Bylaws may be changed or amended at any regular Annual Session of the Association by a vote of two-thirds of the messengers present; provided that notice of the change be read to the Association during the first session of the Annual Meeting.

 

 

 

 

 

The following job descriptions were added as an amendment to the constitution on October 18, 2010.

 

JOB DESCRIPTION

ADMINISTRATIVE ASSISTANT

 

The administrative Assistant shall be employed by the Personnel Committee with the approval of the Executive Committee and shall work directly under the direction of the Director of Missions or the Moderator if there is no Director. She must be a Christian and a member of a co-operating Southern Baptist Church.

 

 

I.                   WORK SCHEDULE

 

Work schedule and hours are flexible with the agreement of the Director of Missions and Personnel Committee.

 

II.                COMPENSATION

 

The monetary packet will be upon the recommendation of the Finance Committee and approved by the Executive Committee. This will consist of salary, social security, and any other benefits.

 

Paid vacation will be as follows: between six months and one year – one week. The second through fourth years – two weeks (not consecutive), and the fifth year and thereafter – three weeks (not consecutive). Vacation time not used cannot be accumulative nor can it be used in a current year that would be earned in the following year without approval of the Director of Missions. Vacation time not used will not be paid.

 

Sick leave will be granted for personal or family illness as follows: Ten work days per calendar year. In case of death within the family, proper provisions will be made by the Director of Missions or Moderator if there is not a Director.

 

The Associational Office will be closed to correspond with the closing of the South Carolina Baptist Convention Office in observance of holidays.

 

III.              RESPONSIBILITIES

 

Pertaining to Secretarial Duties

Knowledge of computers

Prepare and send out newsletter – Keep up to date mailing addresses

Keep calendar of events up to date and remind directors of upcoming events

Write, type, and send out letters of correspondence as needed

Keep all files current and updated

Help in planning associational events

Work with Director of Missions to fulfill commitments to churches

Pleasant telephone skills

Keep office as neat as possible

Everything else that needs to be done to keep the office running smoothly

Pertaining to Treasurer’s Duties

Receive all monies, make bank deposits, and write checks according to the budget

Keep accurate records of monies disbursed, received, etc.

Make monthly reports and print receipts by churches in newsletter

Make printed quarterly reports to the Executive Committee

Make printed annual report for Book of Reports to the Annual Meeting

Pay withholding taxes

Do quarterly 941 reports

Prepare annual W-2 and corresponding tax reports

 

Pertaining to Clerk’s Duties

Needs to be present at all Executive Committee meetings and also the annual meeting

Take minutes of all meetings of the Executive Committee and Annual Meeting

Keep a record of all business transactions and preserve them (This includes Executive Committee minutes and Annual Meeting minutes)

Prepare and distribute Book of Reports and Minutes. File two copies in permanent file

Help plan annual meeting and prepare program – This includes correspondence to enlist speakers and special singers – and to notify associational personnel of their responsibilities and coordinate the program.

Do any necessary training of church clerks for the Annual Church Profiles.

Receive all ACP’s and send SC Baptist Convention all necessary information.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Approved by the Personnel Committee August 24, 2010

 

 

JOB DESCRIPTION

DIRECTOR OF MISSIONS

 

 

As Director of Missions carry out the three major priorities of the Chester Baptist Association as directed by the Executive Committee. This position focuses primarily upon church and community missions and church volunteer mobilization.

 

 

I.                   WORK SCHEDULE

 

Work schedule to be flexible with the agreement of the Personnel Committee. The Director of Missions will make every effort to be available for supply, revivals, and homecomings.

 

II.                COMPENSATION

 

Salary package shall be as presented by the Finance Committee and approved by the Executive Committee.

 

Paid vacation will be as follows: when employed six months to 1 year – one week, the second through fourth years of continuous employment – two weeks, the fifth year and thereafter – three weeks. Vacation time not used cannot be accumulative nor can it be used in a current year that would be earned in the following year without approval of the Executive Committee. Vacation time not used will not be paid. Time away for mission trips, conferences, and other related Southern Baptist Meetings is not considered vacation time.

 

In the event of extended sickness beyond three months, it shall be reviewed by the Personnel Committee and approved by the Executive Committee.

 

The Associational Office will be closed to correspond with the closing of the South Carolina Baptist Convention Office in observance of holidays.

 

III.              QUALIFICATIONS

 

1.      Must be a born-again Christian, member of a co-operating Southern Baptist Church, and give evidence of a real passion for this ministry position.

2.      Must have participated in, directed and/or planned local, state, North American, or International Mission projects.

3.      Must possess good people skills and demonstrate a high level of leadership skills.

4.      Must be a team player.

5.      Must have adequate experience and training in church related ministry.

 

 

 

IV.             RESPONSIBILITIES

 

1.      Responsible for the short-term volunteer mobilization efforts with our churches that support efforts such as Food for Friends, Season of the Savior, Raceway Ministries, Block Parties, Special Ministry Events, Disaster Relief, and any other community ministries.

2.      Act as Chester Baptist Association liaison with the State Convention and other denominational entities in the area of community ministries, special ministries, volunteer mobilization, short term mission projects.

3.      Act as Chester Baptist Association liaison with community agencies and non profits in the area of human needs and services.

4.      Serve as consultant to the local churches requesting assistance in the area of Volunteer Mobilization, short term mission projects, and human needs ministries.

5.      Work with the Community Ministry Teams and various task forces in developing annual calendar of training events, budget requests, and new ministry initiatives.

6.      Attend all regular Associational committee meetings and give reports to the Executive Committee at the quarterly and annual meetings.

7.      Demonstrate a lifestyle consistent with the Christian faith and principles.

8.      Coordinate multi-denominational efforts for Kingdom ministry service in the county.

9.      Attend missions training offered by the SCBC and NAMB as appropriate to acquire and /or refresh skills for equipping the churches of the Chester Baptist Association.

10.  Assist in other ways as requested by the Executive Committee to fulfill the mission of the association.

11.  Be a pastor’s pastor and teacher as well as a pastor’s helper.

12.  Assist churches in finding pastors as needed for supply, interim, and pastoral work.

 

V.                ACCOUNTABILITY

 

The Director of Missions will be evaluated by the Personnel Committee annually with a report submitted to the Executive Committee with recommendations.

 

 

 

 

 

 

 

 

 

Approved by the Personnel Committee  August 24, 2010

 

 

 

 

BYLAWS

SECTION 1: Enrollment of messengers elected by the churches shall be by the Administrative Assistant of the Association. Those thus enrolled and the officers of the Association shall constitute the deliberative body for the transaction of business.

SECTION 2:  The Moderator shall decide all questions of order, subject to the appeal of the body. Roberts Rules of Order (latest edition) shall be the accepted guide during all business sessions.

SECTION 3:  The Chester Baptist Association Annual Meeting Day, Time, Place, and Speakers will be determined by the Director of Missions and the Place and Preacher Committee. The meetings shall rotate among the four (4) groups of churches which are Groups I, II, III, and IV.